Job Summary: To enhance student achievement by ensuring the efficient operation of the school office and providing professional, courteous communication and contact with students, staff, parents, visitors, community, and the media.
Position Work Days: 210
Position Hours Per Day: 8 (Summer hours may vary)
Job Duties:
-
Provide professional, courteous communication and contact with students, staff, parents, visitors, community, and the media.
By
- Make and receive phone calls
- Draft letters and correspondence
- Schedule appointments for parents and teaching staff or counselor
- Supervise student office aids
- Assist students with college application forms
Maintain Skyward Master Calendar
By
- Set master calendar
- Update school days non-school days
- Update with calendar terms
- Update grading periods
- Set up grading buckets
- Set up and update master calendar
- Add and edit courses
- Add and edit sections
- Add and edit course meets
Maintain Course Description Book
By
- Add new courses being offered
- Remove courses not offered
- Update description upon teacher request
Maintain HS Master Schedule
By
- Keep updated master schedule
- Prepare section counts upon request
Prepare and Update Student Registration Packets
By
- Listing of grade level electives
- Parent letter
- Master schedule
- Have copies ready
- Prepare registration information for student registration meetings
Manage Online Registration
By
- Ensure system is set up
- Reserve computer lab
- Order username and password labels for each student
- Computer lab set up
- Master schedule on smart board
- Online registration instructions on smart board
- Computers on registration site
- Master Schedule for each grade level
- Create student scheduling groups
- Assist students with online registration
- Edit course master as needed during registration
Maintain Student Records
By
- Manage all student enrollment
- Request student records ji-om previous school
- Maintain immunization record
- Require immunization record upon enrollment
- Mail non-compliance letters
- Contact parents of students regarding out of compliance immunizations
- E-mail teachers regarding new students and transfer grades
- Post transfer credits to OHS transcripts
- Update/Edit transcripts per counselor request
- Update student information in system
- Address
- Family Contact
- Emergency Contact
- Restraining Orders
- Maintain student Accumulation files
- Withdraw
- Print and send withdraw form to counselor, principal, attendance, teachers for grades and signatures
- Withdraw transferring students from system
- Work with attendance secreta,y to Drop students who have 20 consecutive absences
- Faxing transcript, withdraw grades, and immunization record to new school
- Mailing Accumulation file to new school
Student Enrollment Reporting
By
- Maintain student enrollment records
- Run P-223 report
Assist with schedule changes
By
- Send student to teachers with drop/add form to get withdraw grade and fine release
- Input schedule changes
Manage Grading
By
- Make sure all grades are posted
- Run and order all grade reports
- Run and order D & F reports
- Run and order midterm progress reports
- Post grading corrections as requested by teachers
- Send honor roll information to paper
- Recognize honor roll students in the building
- Assist teachers with skyward grading
Coordinate Testing
By
- Order PSATand Study Guides
- Reserve PAC
- Prepare testing materials
- Sign up students
- Receipt testing fee
- Mail testing fee to PSAT
- Schedule Proctor
- Coordinate AP Testing
- Send notices to teachers
- Sign students up for appropriate AP Test
- Maintain testing file
- Track who take which test
- Track deposit collected
- Track remaining balances
- Who qualifies for fee waivers
- Receipt testingfee
- Mail testing fee
- Reserve testing areas
- Schedule testing proctors
- Order testing materials & store in locked area
- Assist with SAT and ACT Information
- Order SAT and ACT information material
- Order SAT & ACT Waivers
- Make study guides available
- Assist Students with online registration
- Fill out student waivers if student qualifies
- Maintain test records
- Order FASFA forms
Create Various Data Mining Reports requested by Principal, Counselor, JOM Advisor, and other staff
By
- Example: Grade Comparisons, Attendance/Grade Comparisons
- Assist with NAV 101 reporting
- Assist with Gear Up reporting
- Assist with Student Tracker reporting
UpWard Bound Support
By
- Prepare grade reports and testing scores
- Counselor recommendations
- Verify student enrollment, grade, and attendance to various agencies upon request
Maintain Scholarship Information
By
- Keep and update scholarship book
- Create and update scholarship packets
- Send scholarship notices to HS Secretary for bulletin
- Make scholarship applications available to students
- Collect completed scholarship applicationsfi'om students
- Maintain scholarship award list
- Create scholarship insert for graduation program
- Keep running tally of total scholarships awarded
Assist Counselor with maintaining graduating senior list Report to Media
- Graduating student list
- Honor roll
- Special awards (national merit scholarship)
Senior Support
By
- Mail official final transcripts to colleges
- Mail immunization reports to seniors
- Mail final transcript to students
Assist with Skyward Family Access
By
- Send out family access information letter
- Assist students and parents with family access
Maintain School Forms
By
- Mail home school forms to be updated yearly
- Track forms that have been turned in
- Send to appropriate staff member
Maintain Office Equipment Order office supplies Request students from class
By
- To meet with Counselor
- To meet with Parole Officer
- For MAPS Testing
Assist with new student orientation
By
- Welcoming new students to OHS
- Providing school tour (if a student aid is not available)
- Introducing student to office staff
Physical Demands:
The usual and customary methods of performing the job’s functions require the following physical demands:
- Significant hand and finger dexterity to operate a computer keyboard.
- Generally this job requires 50% sitting, 25% walking, and 25% standing.
- Surrounded by some noise and disruptive sounds.
- Ability to lift, carry, push, and/or pull up to 25 pounds.
- Some stooping; minimal kneeling, crouching, and/or crawling
For information on salary and benefits offered, please visit: https://www.omaksd.org/departments/human-resource/benefits
The following policies have been adopted and are reflected in our employment practices:
The Omak School District complies with all federal and state rules and regulations and does not discriminate on the basis of sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. This holds true for all district activities, programs, and employment opportunities.
The following employees have been designated to handle questions and complaints of alleged discrimination: Title IX/RCW28A.640/RCW28A.642 Officer, as well as, Compliance Coordinator for State Laws RCW 28A.640 Sexual Equality and RCW 28A.642 Discrimination Prohibited Officer, Brittney Richter, brichter@omaksd.org, P.O. Box 833, Omak, WA 98841 (509) 826-7687, Section 504/ADA Coordinator, Sarah Lewman, slewman@omaksd.org, P.O. Box 833, Omak, WA 98841 (509) 826-8342.
This organization complies with the Americans with Disabilities Act. Persons who may need some accommodation in the hiring process should contact the Human Resources Office.
Omak School District is a drug and tobacco free workplace.
For more information on Omak School District’s Affirmative Action Plan, please visit the “District Information” section located under “our District” on the Omak School District website at www.omaksd.org.
This organization requires a successful applicant to provide employment eligibility and verification of legal right to work in the United States in compliance with the Immigration Reform and Control Act.
|