POSITION  Substitute Secretary

LOCATION  Varied based on job assignment                                                  

SUMMARY

Under the direction of the Building Principal the substitute secretary provides general clerical support in a school office or department.

ESSENTIAL JOB RESPONSIBILITIES

• Performs a variety of clerical tasks as assigned by the building administrators.
• Answer phones and greet students, parents, staff, and the general public positively and professionally.
• Perform data entry, word processing, spreadsheet, and database functions as requested.
• Prepare and process various district documents to meet district, state, and/or federal regulations.
• Work with the student attendance program; notify parents by telephone when students are absent from school.
• Operate a variety of office equipment.
• Sort and distribute mail (internal and external)
• Maintains a high level of confidentiality.

QUALIFICATIONS

• High school diploma or equivalent.
• Six months related experience and/or training or equivalent combination of education and experience preferred.
• Valid Washington State driver’s license or evidence of mobility.
• Successful Washington State Patrol and Federal Bureau of Investigation Fingerprint Clearance.
• I-9 for verification of identity and employment eligibility for work in the United State

KNOWLEDGE & SKILL REQUIREMENTS

• Computer experience with knowledge of Microsoft Word, Excel, Publisher, and Google Suite preferred.
• Possess excellent skills in spelling, grammar, punctuation, and written/oral communication.
• Demonstrated record-keeping skills, working accurately with figures, and using good organizational systems.
• Ability to use sound judgment in working with parents, students, staff, and community members.
• Flexibility to adjust work pace to meet the demands of changing workload.
• Demonstrate mature behavior and ability to use sound judgment, make independent decisions, and take appropriate action while following established procedures and guidelines.
• Exhibit a professional attitude at all times and a willingness to work cooperatively with students, staff, co-workers, management, and the public.
• Demonstrated ability to handle confidential information.

WORKING CONDITIONS

Duties are normally performed in a school/classroom environment. Duties may be occasionally performed on field trips away from the school. The noise level in the work environment is usually moderate.

The employee is regularly required to stand and reach with hands and arms; walk; sit; stoop or kneel; crouch or crawl. Duties may involve risk resulting from attending to students’ physical or sanitation/hygiene needs. Specific vision requirements include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus. Must have the ability to sit and stand for extended periods; exhibit manual dexterity to dial a telephone, to enter data into a computer terminal; see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; ability to understand and follow oral and written instructions.

IMMEDIATE SUPERVISOR

Building Principal

TERMS OF EMPLOYMENT

Substitute positions are employed as on-call positions and paid for hours worked.

Substitute employees may be benefit-eligible depending on hours worked. See benefit information for this position at: https://omakschooldistrictwa.sites.thrillshare.com/page/benefits

The following policies have been adopted and are reflected in our employment practices:

The Omak School District complies with all federal and state rules and regulations and does not discriminate on the basis of sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation including gender expression or identity, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups.  This holds true for all district activities, programs, and employment opportunities. 

The following employees have been designated to handle questions and complaints of alleged discrimination: Title IX/RCW28A.640/RCW28A.642 Officer, as well as, Compliance Coordinator for State Laws RCW 28A.640 Sexual Equality and RCW 28A.642 Discrimination Prohibited Officer, Brittney Richter, brichter@omaksd.org, P O Box 833, Omak, WA 98841 (509) 826-8386, Section 504/ADA Coordinator, Sarah Lewman slewman@omaksd.org, P O Box 833, Omak, WA 98841 (509) 826-8342.

This organization complies with the Americans with Disabilities Act.  Persons who may need some accommodation in the hiring process should contact the Human Resources Office.

Omak School District is a drug and tobacco free workplace.

For more inforation on Omak School District’s Affirmative Action Plan, please visit the “District Information” section located under “our District” on the Omak School District website at www.omaksd.org.

This organization requires a successful applicant to provide employment eligibility and verification of legal right to work in the United States in compliance with the Immigration Reform and Control Act.